Mickey,

There are a couple of options available to you as far as telling what is ready. You can run a report. You can also sort the Invoice Grid by Status.

Any header that is bold black means that the grid can be sorted by that option. So click the Status and all the "Waiting for Payment, Feedback not Left, Waiting to ship etc will group together. We use that all of the time here. When you are done with looking over everything, then just click the bold black "Invoice #" header to sort the Grid back in numeric order.

If you do not like the way the Grid is organized just drag and drop the columns to where you want them. You can always restore the default by going to "Record | Reset Grid layout on the menu.

When you log in a payment, you enter in the ship date. So if a buyer wants you to hold a package for a week because they are on vacation or something, you can just enter in the desired date. Or if someone paid with a personal check and you hold checks for clearance, enter in the date how ever many days away it needs to be. That Invoice will not show up in the Shipping dialog box until that date rolls around.

The best way to be sure you have all the packages that need to be shipped is to use Tasks | Print Shipping labels and Invoices on the menu bar.

When you select "Print Shipping labels and Invoices" another dialog box opens up which gives you two options for your filtering.

I would recommend using "Print Shipping labels for unshipped INvoices" and choose the current date.

If you want to "Print INvoices" then check that option. IF not, then uncheck it.

Choose "Send Item Shipped email to buyer" option. That does two things for you. 1. Automatically generate an Shipping notice to the buyer and 2. Changes the Invoice status from "Waiting to ship" to "Feedback not left" all with the click of a mouse.

Click OK

The next dialog box which opens is the "Print Shipping labels and Invoices" box. Now you can see every Invoice you have scheduled to ship for the selected date. If you do not to "Print label" then just uncheck that box on each Invoice.

The dialog box is in numeric order. So it is easy to see if you have everything. We print off payments and a packing slip that I customized in reports. Every Paypal payment will have the buyer's Invoice number written in the upper right hand corner. And we put those payment sheets into numeric order. Prior to sending the packages to the Post Office, we run "Print Shipping labels and Invoices" compare the payment sheets with what's in the dialog box. If something comes up AWOL we know to go looking for it before we leave. After we are sure everything is there, hit Ok and generate the shipping notices.

Go to the email window/tab and hit Send mail. We are done.

Does that help?

Judy/blue