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tictictic_OnEbay
(addict)
09/27/10 02:44 PM
Using AW to manage Etsy sales  

Here's how I use AW to manage Etsy sales. Please feel free to critique the steps and make suggestions. I'm sure there's more than one way to de-flea this cat.

1. You receive the Etsy Order Confirmation email.

2. Still in the email window, copy some words from your Etsy title and then find the AW Lot by searching with those words (Lots tab) in either the AW Title or Description fields, depending on where you place your Etsy titles. I put the title and everything else in the AW description box, because often my Etsy titles are too long for the title box which is restricted to the number of characters eBay allows. Then I copy the entire contents of the "description" to a digital post-it note and drag and drop from that note to the fields at Etsy.

(Tip: I paste the following bits of into from the Order Confirmation into a digital post-it note to have at the ready for this process: AW Lot #, sale price, buyer's email, and buyer's Etsy ID).

3. Now that you've located your Etsy Lot, go to that Lot and change its Status to Off Line (do not mark it Sold Not Shipped).

4. Create a new Invoice:

===Click the plus sign at the top of the Invoices window;
===On the New-Invoice dialog box, select your Etsy Profile and click Add Buyer;
===Paste in the buyer's email address from the Etsy Order Confirmation and click OK.

5. Go to the Invoice you just created and paste the buyer's ETSY USER ID into the EMAIL ADDRESS FIELD (this is the only way to get AW to save the user ID; you'll change this later).

6. Click the plus sign to add the Etsy item to the invoice (the Add Invoice Item plus sign is right above the Lot # on the Invoice window). After finding and selecting the Lot you sold, enter the sale price and any other pertinent data.

7. Once the Lot has been added to the Invoice, you can also enter your payment due date on the Status tab and select the Ship Via method.

8. Now check to confirm the buyer's Etsy ID is saved on the User IDs tab, and then paste their email address into the email address field (in other words, highlight the user ID which you earlier placed in that field and replace it with the email address).

9. Go back to the Etsy Order Confirmation email and, with the Database Record Panel showing, locate the Invoice you just created, highlight the buyer's name and shipping address in the Etsy email, and click the blue button at the top to store that information.

10. Now contact your Etsy buyer or go to Etsy and generate an invoice.

Sue



bluepennylady
(Carpal Tunnel)
09/27/10 08:38 PM
Re: Using AW to manage Etsy sales new [re: tictictic_OnEbay]  

Sue

We will click the "Add new buyer" and complete the name and shipping address right then instead of storing it from the payment notice. I guess we should just store it from the paypal payment notification. That might reduce time spent in the manual invoice process.



Judy Oglesby
Judy/blue
bluepennylady

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tictictic_OnEbay
(addict)
09/28/10 10:52 AM
Re: Using AW to manage Etsy sales new [re: bluepennylady]  

You are right about the timing of that step -- you could do it when the Create-New-Invoice window is up, but at that point, don't you have to copy-paste each field separately? It gets stored all at once if you go back to the Etsy notification and use the Store-Buyer's-Address button. And you're also right that we could just wait until the Paypal payment notification arrives -- don't really need the ship-to address before contacting the buyer.

Sue



bluepennylady
(Carpal Tunnel)
09/28/10 10:57 AM
Re: Using AW to manage Etsy sales new [re: tictictic_OnEbay]  

Sue

it is probably more efficient to do as you do and store the name/addy from the payment notfication rather than doing how we do it..



Judy Oglesby
Judy/blue
bluepennylady

Visit my eBay store!
http://stores.ebay.com/bluepennylady?refid=store
Visit our website too!
http://www.pennyworthsales.com

Visit me at Bonanza!
http://www.bonanza.com/bluepennylady

http://twitter.com/bluepennylady

http://bluepennyladyblog.blogspot.com


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